A two-part modular device for organising meetings, designed for the newly built offices of the AMS institute at the Amsterdam Marineterrein.

What is meet?

MEET is part of an IoT family situated in the Amsterdam Marineterrein. The two part device is used to create a more effective office space in terms of organising meetings. The first module is connected to the offices Google Calendar and therefore meetings are synced which shows on the module.

The second module is used to organise and control agenda points. By dragging out the sections using only your finger can you see how long for each point you have.


our client

Our client for this project was the users of the AMS offices in Amsterdam. Throughout we had constant feedback and interviews with Maud Kaan who is the Office Manager of the AMS Institute.

“Meetings in an office environment can often be very unstructured and disorganised – participants take too much time discussing some of the meeting topics and run out of time to discuss them all.”

visualising the space

We visited the office we were designing for to visualise the space and where our product would be situated. The rooms we are designing for are two middle meeting rooms; ‘Berlin’ and ‘Paris’.
The two meeting rooms are surrounded by 4 glass walls and are often used for spontaneous meetings or a quiet place for phone calls.

Initial ideation

The pain points of meetings and build-up to them were mapped out. From this, we noticed that a lot of users had problems pre and during meetings, so we focused on this for our concept.

From our research, we came to the conclusion of creating a 2 part, clock-like, modular device, consisting of a booking system and a meeting planner.

User testing

Testing of the user’s interaction with the interface was a big part in being able to develop it and make it as user-friendly as possible – both observations and testing was carried out throughout this process and our final interface was heavily influenced by the users themselves.

We mocked up a basic version of an early concept idea and used the ‘Wizard of Oz’ method to test it. This was presented to the office users at the AMS as a concept proposal of our idea.

The size is important; it should not be too intrusive, but also be possible to see throughout the office.

- Erik ten Hoog

Could the rooms be on different modules? It could improve the ease of use.

- Aadjan van der Helm

I like the idea behind this; the separation and flexibility of agenda points is exactly the current problem.

- Maud Khan

Interface development

The interface is an integral part of the design, as this is what the user is going to interact with. We developed the interface through testing and implementing feedback throughout various iterations of the design.


Once the direction was defined, ideation took place. This took the form of sketching and evaluation methods such as speed dates and user tests were carried out from the 6 best, favoured ideas.
It was clear that a service was preferable to a physical product, however having some form of physical indication for times or distance was also liked by users.

Service diagram

Final Design

Our final product is currently at the AMS Institute in Amsterdam. It was originally there for 3 months, however, found it useful to use for their meetings and therefore is remaining in the office building as a permanent fixture.

This project is in collaboration with AMS institute in Amsterdam.

If you are interested in finding out more about ‘MEET’, how it works, or any other questions, please feel free to contact me!